ORGANISE AN EVENT

The deadline of 28th April to submit an idea for an event in the 2017 festival has now passed.

The information which follows applied to the 2017 festival and may not apply to subsequent festivals but it has been left in place to give future potential event organisers an idea of what that entails.

The deadline for submitting events is usually around the end of April and typically we will let you know whether you have been successful within a couple of weeks in early May. Inclusion of all events is at the discretion of the Creative Royston Management Committee (CRMC) and we should also stress that the festival is primarily a local, community-based arts event.

In 2017 the theme will be ‘Changes’. We hope this will catch the public’s interest and unify the many varying events. Please try to connect your event to the theme in some way as this encourages people to attend who might not otherwise.

For important information about how we work please have a look at the Get Involved page. The About Us page and other pages underneath it on the Top Menu also contain useful information on this subject including all our Key Documents.

To help us make the festival run smoothly, we have to set strict deadlines for Event Organisers and details can be downloaded below.

As in previous years, we again intend to make money available to help seed-fund independently organised events and the details can also be downloaded below.

2017 seed funding application

Event organiser timeline

We do hope you feel inspired to be part of the festival but if we include your event in the festival you must agree to the Event Organiser’s Conditions below. Specifically, you must agree to:-

  • manage your event according to the law.
  • provide the CRMC with details of your event (e.g. timings, venue etc) as soon as possible.
  • provide details of relevant insurance at least 30 days prior to the festival.
  • actively promote the Festival as a whole to your organisation’s members and the people who come to your event (and include a link to the festival on your website).
  • advise people attending your event (in writing in your event programme or prominently on the entrance door) that photographs/video images may be taken during the event and used for publicity purposes.
  • keep a record of the number of people who attend your event, encourage audience feedback and provide a very short summary of this to us. (This will help us to gain funding for the festival in future years).

Please remember it is our policy is to make as many events as possible free and for all admission fees to be set at affordable levels. Although CRMC may offer advice it acts solely in the role of promoter of any events it does not directly organise and it is a condition of their participation in the festival that Event Organisers accept full responsibility for the organisation of their own event(s). This includes all responsibility for the financial management of the event(s) and CRMC will not, either wholly or individually, act as a guarantor against loss.