ORGANISE AN EVENT

Thinking of Organising an Event?
We are very excited about this year’s Arts Festival and delighted that you are considering organising an event! Thank you!
The festival theme for 2024 is…drumroll please… Arts in Motion!

We felt that this suggests a forward looking and dynamic stance towards the arts that we wish to capture and encourage throughout all Creative Royston’s activities and particularly this year’s Arts Festival.

We hope that it will inspire participants and contributors to the festival as well as you as an event organiser. Whilst it is not essential to connect your event to the theme, if you can it will help increase the overall impact.

To help us make the festival run smoothly, we have a timeline for Event Organisers – please have a look and note the key dates.
As in previous years, we again intend to have seed-funding available to help facilitate independently organised events. You can find the details HERE.

Important information about how we work can be found on our website on our Get Involved page. The About Us page and other pages also contain useful information on this subject including all our Key Documents.

Important  information about how we work can be found on our website on our Get Involved page. The About Us page and other pages also contain useful information on this subject including all our Key Documents.

The deadline for submitting events for the 2024 festival is Sunday 30th June 2024 and that deadline will also apply to applications for seed funding. If you sign up to our mailing list you will be kept up-to-date on developments for the 2024 festival.

Inclusion of all events and the allocation of seed-funding is at the discretion of the Creative Royston Management Committee (CRMC) and we should stress that the festival is primarily a local, community-based arts event.

There are a few conditions that you must agree to adhere to in order to be included in the festival. They are listed below:
Event Organiser’s Conditions

You must agree to:
• manage your event according to the law.
• provide the CRMC with details of your event (e.g. timings, venue etc) as soon as possible.
• provide details of relevant insurance at least 30 days prior to the festival.
• actively promote the Festival as a whole to your organisation’s members and the people who come to your event (and include a link to the Creative Royston website on your website where possible).
• Try to keep a record of the number of people who attend your event, encourage audience feedback and provide a very short summary of this to us. (This will help us to gain funding for the festival in future years).

It is our policy to make as many events as possible free and for all admission fees to be set at affordable levels. Although CRMC may offer advice it acts solely in the role of promoter of any events it does not directly organise and it is a condition of their participation in the festival that Event Organisers accept full responsibility for the organisation of their own event(s). This includes all responsibility for the financial management of the event(s) and CRMC will not, either wholly or individually, act as a guarantor against loss.

If you agree to the Event Organiser’s Conditions above and are now ready to send us details of your event, please fill out this form.

20 September to 29 September 2024