Thinking of Organising an Event?
That’s excellent news and we are delighted that you are considering organising an event! Thank you! We have already announced our festival theme which is Then and Now and confirm the dates for Royston Arts Festival 2025 which will take place from 19th-28th September.
2025 marks the 400th anniversary of the death of King James (and the accession of Charles I) whose associations with Royston are a rich part of our town’s history. It seemed fitting to choose a theme that allows festival events to be linked to King James or, if preferred, other historical events or people associated with Royston.
Whilst it is not essential to connect your event to the theme, if you can it will help increase the overall impact of the festival.
Everyone is welcome to create and host an event for the arts festival whether it be connected to art, drama, music, workshops, dance, photography, craft or another aspect of “the Arts” – if you are creative we’d love you to get involved! We simply ask that if you are planning on organising an event you submit your idea to us at your earliest opportunity via the form at the end of this page.
The form allows you to submit full event details when you are ready, or simply to register your idea with us and if you are at the ideas stage, one of the committee will be in touch to discuss what is needed from a compliance/insurance point of view.
Your event will be marketed by Creative Royston in our printed programme, social media and online in the run up to the festival and you can keep in touch with us on Facebook, Instagram & X as well as via this website.
To help us make the festival run smoothly, we have a timeline for Event Organisers – please have a look and note the key dates.
As in previous years, we again intend to have seed-funding available to help facilitate independently organised events. You can find the details HERE.
Important information about how we work can be found on our website on our Get Involved page. The About Us page and other pages also contain useful information on this subject including all our Key Documents.
The deadline for submitting events for the 2025 festival is Saturday 31st May 2025 and that deadline will also apply to applications for seed funding. If you sign up to our mailing list you will be kept up-to-date on developments for the 2025 festival.
Inclusion of all events and the allocation of seed-funding is at the discretion of the Creative Royston Management Committee (CRMC) and we should stress that the festival is primarily a local, community-based arts event.
There are a few conditions that you must agree to adhere to in order to be included in the festival. They are listed below:
Event Organiser’s Conditions
You must agree to:
• manage your event according to the law.
• provide the CRMC with details of your event (e.g. timings, venue etc) as soon as possible.
• provide details of relevant insurance at least 30 days prior to the festival.
• actively promote the Festival as a whole to your organisation’s members and the people who come to your event (and include a link to the Creative Royston website on your website where possible).
• Try to keep a record of the number of people who attend your event, encourage audience feedback and provide a very short summary of this to us. (This will help us to gain funding for the festival in future years).
It is our policy to make as many events as possible free and for all admission fees to be set at affordable levels. Although CRMC may offer advice it acts solely in the role of promoter of any events it does not directly organise and it is a condition of their participation in the festival that Event Organisers accept full responsibility for the organisation of their own event(s). This includes all responsibility for the financial management of the event(s) and CRMC will not, either wholly or individually, act as a guarantor against loss.
If you have a Google account and agree to the Event Organiser’s Conditions above and are now ready to send us full or outline details of your event, please fill out this form. (Our preferred option please.)
If you don’t have a Google account then please complete either the Word or the pdf version (use ‘Add Text’ option to complete or ‘Draw’ to delete inappropriate response – both on top menu bar) and return by email as requested therein.